Use One Outlook Meeting Request for Multiple Meetings

Use One Outlook Meeting Request for Multiple Meetings

Outlook is able to invite attendees to meetings that take place on different days if that meeting is first created as a recurring appointment.

1. Create a new appointment in Outlook.
2. Open the appointment. Click Recurrence from the Appointment tab in the Options group. Appointment Recurrence dialog displays.
3. Choose a Recurrence pattern for the meeting in order to place the meeting on multiple days. It is possible to edit or remove individual appointments created through this method after the recurrence is created.
4. Choose an End by date to stop the recurring appointment.

1. Click OK.
2. Click Save & Close from the Appointment tab. The appointment displays on your calendar based on the recurrence pattern chosen.
3. To edit or remove an individual appointment, double click on the appointment. Open Recurring Item dialog box displays. Click Open this occurrence.
4. Change details of the appointment such as the time, location, or subject. Click Save & Close.
5. To delete the appointment, click Delete from the Appointment Occurrence tab.

1. To send out the meeting invitation, double click on an appointment in the series. Open Recurring Item dialog box displays. Click Open the series. Click Invite Attendees from the Appointment Series tab. Complete the form as normal. When sent, attendees will be invited to all meetings in the series.